Steve Harper
sample letter

When the time comes for you to give notice to your landlord, you need to have the right words.

Before you begin, make sure to read over your lease so you can confirm that the wording of our sample letter, as well as the timing and method of your delivery, complies with your lease requirements. If there’s a disagreement between what we recommend and what your lease says, the lease wins. For example, the standard is 30 days notice, but if your lease says 45, give notice 45 days before you move out.

Don’t forget to include the date of your letter, the date you’ll be leaving your apartment and a forwarding address. If you’re breaking your lease , there are some additional considerations.

Here’s a sample letter for when you give notice on your rental. Fill in the information for sections in parentheses (), while the section in brackets [] is for your information, not to be included in the letter.

Download PDF of Sample Letter


Your Name
Current Address of Your Apartment, unit ###
City, State, Zip Code

Date

Landlord Or Apartment Company’s Name
Address as Printed on Your Lease
City, State, Zip Code

Re: Notice of Intent to Vacate

Dear (Name of landlord or manager),

This letter constitutes my written ##-day notice that I will be moving out of my apartment on (date), the end of my current lease.

I am leaving because (new job, rent increase, etc.) [If there are problems with the apartment, your landlord would probably like to know, but be diplomatic—you have your rental history to consider. This section is not strictly necessary, but can be good as a professional courtesy.]

Please advise me on when my security deposit of $____ will be returned, as well as if you will be taking any money out for damages that fall outside of normal wear and tear.

I can be reached at (phone number and address) after (your moving day).

Sincerely,

(Your Name & Signature)
(Apartment number)


Now just fill in the blanks, and you’re ready to send it. If you’re mailing in the letter, send it certified mail. If you’re emailing it, get a read receipt (and maybe also send a copy certified mail so you’re absolutely sure they’ve seen it). Having proof that they read and were aware of your intent to leave is important in case any disputes come up later.

Moving on up? Check out all our tips for a successful move :

Find Your Next Apartment

Breaking a Lease: What You Need to Know

How to Fix Common Damage Before Moving Out

How Much Should You Tip Your Movers? (Infographic)

9 Moving Hacks

Tips for Settling In: A Post-Move Checklist

Photo by Christin Hume on Unsplash

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About The Author

Steve Harper enjoys seeking out and writing about topics that matter to renters for the Apartment Guide Blog. He hails from Atlanta, Georgia. Find Steve on Google.

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