When the time comes for you to move out of your apartment, you'll need to give your landlord a written notice to vacate letter or a lease termination letter. Check local and state laws as sometimes you need to send an early termination letter to the property manager via certified mail with a return receipt and with ample notice.
Unsure what to include for your landlord notice? We have a guide on required information and a sample lease termination letter to help you find the right words and confirm a move-out date.
A notice to vacate is a written statement and formal letter given by a tenant to a landlord or property manager indicating their intent to vacate and end their rental agreement by a certain date. Most rentals require a notice to vacate letter that includes a move-out date.
You must send a notice to vacate letter even if rental agreements have an official end date and often require proper notice. It's helpful to double-check the lease term and rental agreement for the rental unit and mark this day in your calendar when you first sign a lease so you don't miss it.
If a landlord writes a notice to vacate to a tenant, it's commonly known as an eviction notice. A lease term may need to end and a tenant needs to find a new address because of selling the building, it no longer accommodates subsidized housing or a tenant is unable to pay rent. The eviction process is necessary if the tenant is past their lease term or is engaging in illegal or criminal activity.
When a tenant should give a letter of intent to vacate or notice to vacate letter depends on your lease. Many landlords and property managers need 30 days' notice, some require 45 or 60 days. Read over your lease to confirm the timing requirements.
Here's a sample lease termination letter for when you give notice for your rental property. This sample letter is for informational purposes. You should seek professional legal advice to make sure you adhere to local laws. This sample notice shows where a tenant should fill in the information for sections in parentheses ( ), while the section in brackets [ ] is for your information. Do not include it in the letter by the tenant.
(Current Address of Your Apartment, unit ###)
(City, State, ZIP Code)
(Landlord Or Apartment Company's Name)
(Address as Printed on Your Lease)
(City, State, ZIP Code)
Re: Notice of Intent to Vacate Property
Dear (Name of landlord or property manager),
This letter constitutes my written (number of days' notice that you need to give based on your lease agreement)-day notice that I will be moving out of my apartment on (date), the end of my current lease.
I am leaving because (new job, rent increase, etc.) [If there are problems with the apartment or property, your landlord would probably like to know, but be diplomatic — you have your rental history to consider. This section is not strictly necessary, but is good as a professional courtesy.]
Please advise me on when you will return my security deposit of $ (amount agreed upon in your lease), as well as if you will be taking any money out for damages that fall outside of normal wear and tear.
You can reach me at (phone number and address) after (your moving day).
(Your Name & Signature)
Here are some best practices for your notice to vacate:
Be sure to take all of these into consideration as you're writing your notice to vacate letter. It will help to ensure you follow the proper process.
Now that you know what to include, you're ready to write your notice to vacate. Be respectful during this process in case you need to use your landlord as a reference on a future rental application.