Sample Letter: Giving Notice to Your Apartment Manager

Sample Letter: Giving Notice to Your Apartment ManagerWhen the time comes for you to give notice to your landlord you’ll want to find just the right words. We’ve provided a sample letter of what you should say.

Before you begin, make sure to read over your lease and confirm that the wording of our sample letter, as well as your planned notification process, complies with that document. Don’t forget to include the date the letter was written, the date you’ll be leaving your apartment and a forwarding address. If you are breaking your lease, there are some additional considerations.

(Your name and current apartment address)


(Landlord or apartment manager’s name and address as it appears in the lease)

Re: Notice of intent to vacate

Dear (Name of landlord or manager),

This letter constitutes my written (number of days notice that you need to give) -day notice that I will be leaving my apartment on (date), the end of my current lease.

I am leaving because (new job, rent increase, etc. If there are problems with the apartment, your landlord would probably like to know, but be diplomatic—you have your rental history to consider).

I expect that my security deposit of $___, given to you on (date), will be refunded in full, since the apartment has been left in good condition.

I can be reached at (new phone number and address) after (your moving day).


(your name)

Now all you have to do is fill in the blanks. If you are mailing your notice, be sure to follow up with a phone call to make sure that your landlord received it.

Moving on up? Check out all our tips for a successful move:

10 thoughts on “Sample Letter: Giving Notice to Your Apartment Manager

  1. I would like to say thanks, I wanted to give notice to my landlord and I’ve never had to give notice to a landlord before and I didn’t have any idea as to what to write in a notice to vacate and so I started searching online and I came across yours. Thank you for your time and effort and your thoughtfulness for sharing. Thank you it was very helpful

  2. Thanks for this! The only thing I added was a forwarding address as it is mandatory where I live for the tenant to give that information in writing to the landlord. Thanks for the professional letter!

  3. Steve, what a great example of writing a notice to the apartment manager. Upon getting the letter, would the manager give it to property management as well? I ask this because of my intent to leave three months prior to my last day at my room.

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